In the world of fire safety, innovation is often seen as the key to solving complex challenges. One such innovation frequently touted is the use of QR codes and asset recording devices for tracking and logging fire door inspections. While these technologies might sound appealing on paper, the reality is far more nuanced. At IMS Group, we’ve thoroughly explored these options and have yet to find a solution that meets the diverse needs of our clients. Here’s why.

The Diversity of Clients: A Barrier to Universal Accessibility

One of the biggest challenges with QR codes and other asset recording devices is the vast diversity of customers we serve. Our clientele spans residential property managers, commercial landlords, hospitals, and even public sector organizations. Each has its own unique IT infrastructure, security protocols, and operational requirements.

For example:

• Residential clients may lack the technical infrastructure or expertise to access detailed survey data via QR codes.
• Corporate clients often have stringent IT security policies that block third-party applications or require extensive approvals before adopting new technologies.
• Public sector organizations may have legacy systems incompatible with modern QR code platforms, making seamless integration impossible.

This wide variability in technical capabilities and access permissions creates a significant barrier to adopting a single solution that works for all.

IT Security: A Major Roadblock

In today’s cybersecurity-conscious environment, many organizations have robust defenses to protect sensitive information. Unfortunately, these security measures often clash with the functionality of QR codes and asset tagging solutions.

• Firewalls and Restricted Access: Some IT systems block the URLs or apps linked to QR codes, rendering them useless.
• Data Privacy Concerns: Organizations, particularly those handling sensitive information like hospitals, are wary of third-party platforms collecting data about their assets.
• Lack of Standardization: Each client’s IT policy is different, meaning no universal standard exists for QR code access.

These hurdles make it impractical to rely on QR codes as a comprehensive solution for recording fire door inspections.

Survey Accessibility: The Hidden Challenge

Even if IT security concerns are addressed, another major issue arises: accessibility. Not all clients are able to log into or access surveys linked via QR codes.

• Technological Proficiency: Not all end-users are comfortable navigating the digital platforms often required to access these surveys.
• Device Compatibility: Some systems aren’t mobile-friendly, while others require specific software that tenants or building managers may not have.
• Network Dependency: QR codes often rely on stable internet connections, which may not be available in every location, such as basement-level fire doors or rural properties.

The end result is a system that excludes certain users and creates more problems than it solves.

The Search for a Viable Solution

At IMS Group, we’ve spent considerable time researching and testing various asset recording devices and QR code solutions. To date, we have not found a viable option that meets the needs of all our clients while addressing these challenges. Our commitment to offering practical, client-focused solutions means we won’t adopt technology for the sake of appearances; it must genuinely improve outcomes for fire safety compliance.

Our Alternative: Tailored, Practical Reporting

Rather than relying on one-size-fits-all technology, IMS Group has developed bespoke tools and processes designed to meet the unique needs of each client. Our in-house app, for example, generates detailed, accessible reports that are shared directly with stakeholders in formats they can easily use. By focusing on practical, adaptable solutions, we ensure compliance and transparency without forcing clients into systems that don’t work for them.

Conclusion

The idea of using QR codes and asset recording devices for fire doors might seem like an innovative leap forward, but the reality is far more complex. With a wide range of client needs, IT security concerns, and accessibility issues, this approach simply isn’t viable across the board. At IMS Group, we remain committed to delivering solutions that work in the real world, ensuring the highest standards of fire safety without unnecessary complications.

If you’re looking for a partner who understands the challenges of fire door compliance and offers practical, tailored solutions, get in touch with IMS Group today. Together, we can achieve compliance with confidence.

If you have any questions or would like advise get in touch with us here.